Your UBO details
Keep your details up to date
UBOs (Ultimate Beneficial Owners, or in Dutch: Uiteindelijk Belanghebbenden) are the ultimate beneficiaries of an organisation. In other words, the persons who own or have control over a business or organisation. The UBO details of your organisation should always be complete and up to date. That is why we ask you to provide a UBO declaration every once in a while. Why is this so important? And how can you determine who the UBOs are in your organisation? We are happy to explain that to you.
We use the following types of UBO:
1. UBO based on share holding
A person who directly or indirectly holds more than 25% of the shares.
2. UBO based on voting rights
A person who directly or indirectly holds more than 25% of the voting rights in the general meeting.
3. UBO based on economic interest
A person who directly or indirectly holds more than 25% of the economic interest, such as entitlement to profits or reserves.
4. UBO based on de facto control
- A person who can exercise decisive influence in a way other than described above, without being a statutory director, for example by:
- exercising influence through a decisive vote in another way than mentioned above;
- having the right to appoint or dismiss board members; or
- exercising dominant influence based on a shareholders’ agreement; or
- having de facto control over the organisation.
5. UBO based on senior managing officials
(Please note: this category only applies if no UBO can be identified based on the first four categories).
If no natural person qualifies as a UBO, all statutory directors, partners or members are considered UBOs based on senior managing officials. If your organisation is registered with the Chamber of Commerce (KVK), these persons are listed there accordingly. This may include, for example, the chair, treasurer or secretary.
1. UBO based on share holding
A person who directly or indirectly holds more than 25% of the shares.
2. UBO based on voting rights
A person who directly or indirectly holds more than 25% of the voting rights in the general meeting.
3. UBO based on economic interest
A person who directly or indirectly holds more than 25% of the economic interest, such as entitlement to profits or reserves.
4. UBO based on de facto control
- A person who can exercise decisive influence in a way other than described above, without being a statutory director, for example by:
- exercising influence through a decisive vote in another way than mentioned above;
- having the right to appoint or dismiss board members; or
- exercising dominant influence based on a shareholders’ agreement; or
- having de facto control over the organisation.
5. UBO based on senior managing officials
(Please note: this category only applies if no UBO can be identified based on the first four categories).
If no natural person qualifies as a UBO, all statutory directors, partners or members are considered UBOs based on senior managing officials. If your organisation is registered with the Chamber of Commerce (KVK), these persons are listed there accordingly. This may include, for example, the chair, treasurer or secretary.
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
Are there UBOs with more than one interest? Then indicate to this person how large each type of interest is.
An Ultimate Beneficial Owner (UBO) is not the same as a director. Read more information on changing a director.
In the Frequently asked questions at the bottom of this page you can find more information to help you determine who the UBOs are in your organisation.
Why do we need your UBO declaration?
The law requires us to record your business details. And to make sure that these details are correct and up to date. If we don’t do that, we are not allowed to do business with you. Your UBO declaration is part of this requirement. That is why we ask you to check the UBO details that we have of your organisation. We also ask you to change or update them, if necessary.