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Information about documents

During a client investigation we may request certain documents. On this page you can read more about these documents.

More on Know Your Client investigation

Information about documents

CRS/FATCA form

A copy of this form is enclosed in the email we have sent you. Please complete the form to determine where your organisation is resident or established for tax purposes. We are required by law to pass on your organisation's details to the Dutch Tax and Customs Administration if your organisation is a US person or is resident or established in a CRS country for tax purposes. A blank copy of this document is enclosed in the email we have sent you.

Foreign Chamber of Commerce extract

If you have a foreign company and you do your banking with us, we need an extract from the foreign Chamber of Commerce where your company is registered. The extract may not be older than 1 month. We also require the articles of association for this company. We may request other documents depending on the legal form and location.

Commercial Real Estate Client Profile

We have enclosed the Commercial Real Estate Client Profile form with the email we have sent you. Please complete the form by following the steps specified. If you are asked for an explanation, please provide the appropriate details.

UBO declaration

Please provide the UBO declaration of your company. To do this, please complete the UBO form below:

An ultimate beneficial owner (UBO) is a natural person who is the ultimate owner of, or has control over an organisation. This is the case if one or more of the criteria mentioned below apply to this person.  

  • has over 25% of the shares in the organisation 
  • has over 25% of the voting rights in the organisation 
  • has greater than 25% economic interest in the organisation 
  • is entitled to over 25% of the organisation's assets 
  • has actual control of the organisation (for instance a former owner who is still involved in day-to-day business, or a board member of an association or foundation)


Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.

It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.

Your organisation chart

Please provide the organisation chart of your organisation. This must meet 8 conditions, which are specified below.

  1. Has the name of the organisation been written in full? The name must correspond with the name listed in the extract from the Chamber of Commerce. 
  2. Does the chart show the shareholding structure by owner in percentages? An owner can be a natural person or an organisation. 
  3. Does the organisation chart state the Chamber of Commerce registration number, the legal form, the postal code and the country of registration of each entity included in the structure? In the case of a foreign entity, the Chamber of Commerce registration number may also be a local registration number.
  4. Is the ultimate beneficial owner (UBO) presented correctly in the organisation chart? The UBO's full name (first name and last name) and date of birth must be included.
  5. Is there a silent partner that is also a legal entity? In that case we may ask you for additional information, such as an extract from the Chamber of Commerce, the limited partnership agreement, or further details of the silent partner's involvement.
  6. Is there a trust office (in Dutch: STAK)? If so, it must be included explicitly in the organisation chart, specifying who holds the voting rights and who holds the profit rights. 
  7. Has the organisation chart been dated and signed off by the person we have on record as the managing director?
  8. Are any managing directors registered as having ‘joint authorisation’? If so, the organisation chart must be signed off by the jointly authorised managing directors.

Articles of association

Please provide us with a copy of the current version of this organisation's articles of association.

List of directors

Please complete the list of directors in full and add the date. The list can only be signed by director(s) who are authorized to bank on behalf of your company or organisation. If joint authority applies, we need the signature of at least 2 directors.
 
You received the form as an attachment to our email. Haven't received it? Please contact us via know.your.client.centre@nl.abnamro.com.

Partnership firm declaration (GP/LP)

Please complete the partnership declaration in full and add the date. All partners who are part of the general partnership or limited partnership sign the declaration. This must match the registration with the Chamber of Commerce (KVK).


You received the declaration as an attachment to our email. Haven't received it? Please contact us via know.your.client.centre@nl.abnamro.com. 

Partnership contract

Please provide us with the most recent partnership contract.

Partners' liability declaration

Please complete the partners' liability declaration in full and add the date. All partners must sign the declaration. Any spouse or registered partner must also sign the declaration.


You received the declaration as an attachment to our email. Haven't received it? Please contact us via know.your.client.centre@nl.abnamro.com.

Church statement

Please complete the church statement in full and add the date. The statement can only be signed by director(s) who are authorized to bank on behalf of your company or organisation. If joint authority applies, we need the signature of at least 2 directors. 
 
You received the statement as an attachment to our email. Haven't received it? Please contact us via know.your.client.centre@nl.abnamro.com.

Appointment decision

Please send us the appointment decision or minutes (minutes signed by the directors, or a signed decree). This document must meet the following conditions:

  • The appointment decision or minutes must contain the full legal name of the church.
  • The appointment decision or minutes must show that the full names of the persons who are appointed. These persons must be authorized to bank on behalf of the church. The document must be signed by the director(s) authorized to do so under the law governing your church.
  • Is the appointment for a limited term? In that case, the appointment document must include a date and the expiration date.

Annual figures and source of wealth

Please provide your annual figures. These may be no older than 3 years. If you have other documents that prove the source of wealth, we would like to receive those as well. These could be deeds of gifts or bequests.

CRS/FATCA form

A copy of this form is enclosed in the email we have sent you. Please complete the form to determine where your organisation is resident or established for tax purposes. We are required by law to pass on your organisation's details to the Dutch Tax and Customs Administration if your organisation is a US person or is resident or established in a CRS country for tax purposes. A blank copy of this document is enclosed in the email we have sent you.