Documents new clients
We may ask for the following documents
BV (Private Limited Company)
Articles of association
Please provide a copy of the current articles of association of your organisation.
UBO declaration
Please provide the UBO declaration of your company. To do this, please complete the UBO form below:
What is a UBO?
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
- owns more than 25% or the organisation
- has more than 25% of the voting rights in the organisation
- has de facto control of the organisation. For instance a former owner who is still involved in day-to-day business. Or a board member of an association or foundation.
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.
It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.
CRS/FATCA business
Please fill in the CRS/FATCA business form if you have a business entity with one of the following SBI categories:
- investment institution
- real estate brokerage and management
- insurance and pension fund services
- extraterritorial organisations and bodies
- financial intermediation
- advisory services, etc. (excluding insurance and pension funds)
- financial holding companies
- trading in owned real estate
- holding companies (non financial) and group services within their own group
- philosophical and political organisations
- interest and idealistic organisations & hobby clubs
- pension funds
- rental of real estate
- asset management
CRS/FATCA private
Are you a 'US person' (a US resident and/or US citizen)? If so, please complete the CRS/FATCA private form.
NV (Public limited company)
Articles of association
Please provide a copy of the current articles of association of your organisation.
UBO-declaration
Please provide the UBO declaration of your company. To do this, please complete the UBO form below:
What is a UBO?
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
- owns more than 25% or the organisation
- has more than 25% of the voting rights in the organisation
- has de facto control of the organisation. For instance a former owner who is still involved in day-to-day business. Or a board member of an association or foundation.
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.
It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.
CRS/FATCA business
Please fill in the CRS/FATCA business form if you have a business entity with one of the following SBI categories:
- investment institution
- real estate brokerage and management
- insurance and pension fund services
- extraterritorial organisations and bodies
- financial intermediation
- advisory services, etc. (excluding insurance and pension funds)
- financial holding companies
- trading in owned real estate
- holding companies (non financial) and group services within their own group
- philosophical and political organisations
- interest and idealistic organisations & hobby clubs
- pension funds
- rental of real estate
- asset management
CRS/FATCA private
Are you a 'US person' (a US resident and/or US citizen)? If so, please complete the CRS/FATCA private form.
STAK (Trust Office Foundation)
Articles of association
Please provide a copy of the current articles of association of your organisation.
UBO declaration
Please provide the UBO declaration of your company. To do this, please complete the UBO form below:
What is a UBO?
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
- owns more than 25% or the organisation
- has more than 25% of the voting rights in the organisation
- has de facto control of the organisation. For instance a former owner who is still involved in day-to-day business. Or a board member of an association or foundation.
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.
It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.
Associations and Foundations
Articles of association
Please provide a copy of the current articles of association of your organisation.
UBO declaration
Please provide the UBO declaration of your company. To do this, please complete the UBO form below:
What is a UBO?
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
- owns more than 25% or the organisation
- has more than 25% of the voting rights in the organisation
- has de facto control of the organisation. For instance a former owner who is still involved in day-to-day business. Or a board member of an association or foundation.
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.
It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.
Cooperative
Articles of association
Please provide a copy of the current articles of association of your organisation.
UBO declaration
Please provide the UBO declaration of your company. To do this, please complete the UBO form below:
What is a UBO?
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
- owns more than 25% or the organisation
- has more than 25% of the voting rights in the organisation
- has de facto control of the organisation. For instance a former owner who is still involved in day-to-day business. Or a board member of an association or foundation.
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.
It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.
VOF (General Partnership)
Partnership Contract
Please provide the most recent partnership contract.
Partnership declaration form
Please complete the partnership declaration in full and add the date. All partners who are part of the general partnership or limited partnership must sign the declaration. This must match the registration with the Chamber of Commerce (KVK).
UBO declaration
Please provide the UBO declaration of your company. To do this, please complete the UBO form below:
What is a UBO?
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
- owns more than 25% or the organisation
- has more than 25% of the voting rights in the organisation
- has de facto control of the organisation. For instance a former owner who is still involved in day-to-day business. Or a board member of an association or foundation.
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.
It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.
CV (Limited partnership)
UBO declaration
Please provide the UBO declaration of your company. To do this, please complete the UBO form below:
What is a UBO?
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
A UBO (Ultimate Beneficial Owner, or in Dutch: Uiteindelijk Belanghebbende) is a person who holds an (in)direct interest in an organisation. This is the case if this person:
- owns more than 25% or the organisation
- has more than 25% of the voting rights in the organisation
- has de facto control of the organisation. For instance a former owner who is still involved in day-to-day business. Or a board member of an association or foundation.
Does no one in your organisation meet any of the above descriptions? Then all the board members in your organisation are a UBO. These are the directors listed in the articles of association or registered with the Chamber of Commerce (KVK).
Does the organisational structure include a trust office (in Dutch: STAK)? Then please include the trust office as an intermediary entity in the UBO declaration. Economic rights (depositary receipts) are regarded as part of the ownership interest. Voting rights in the trust office count as voting rights (control) without ownership. If an UBO has both economic rights (depositary receipts) and voting rights, then the ownership percentage and the control percentage for this person must be stated.
It is important that your UBO details are always complete and up to date. Therefore, we will periodically ask you to provide a UBO declaration. When the time comes, you will receive a letter from us. In this letter, we will explain what information we need and what steps you need to take.
Maatschap (Professional partnership)
Partnership Contract
Please provide the most recent partnership contract.
Partnership firm declaration
Please complete the partnership declaration in full and add the date. All partners who are part of the general partnership or limited partnership must sign the declaration. This must match the registration with the Chamber of Commerce (KVK).